How to Write an Application Letter

June 2, 2017
HandMadeWritings Staff

Writing an application letter might seem like a mountain to move. Though you can simmer down – we will be exploring the tactics of scribing down the words that will help you to compile a persuasive piece of writing to get you enrolled in any reputable University or College.

Before diving in the ocean of the strategies required for composing an effective application letter, let us explore the purpose of writing it.


What is an Application Letter?

An application letter is student’s introductory message. It highlights his/her personal, academic and professional abilities. It serves as a menu card of your personality to get the admission into the Alma Mater of your dreams. It demands you to outline your goals and ambitions, briefing your academics skills, experiences and expertise in different domains.

Application Letter VS. Personal Statement

While these two admission documents serve a similar purpose, there is a distinct difference between them. The application letter is here to give a broad overview of your knowledge, skills and your dedication to study the specific area of studies you are applying to. On the contrary, a personal statement is here to tell your story. It carries the “personal touch” – you are free to write about events and experiences that shaped you as a person, not just professional achievements and goals.

The moment when your mind garbed the idea of being enrolled in any academic institution, it becomes crucially important to know the selection criteria. Various Universities and Colleges prefer to adhere to their specific criteria for the new students. Upon this strategy being revealed, we will definitely upstage a plan to master the smart techniques of crafting an application letter. Here are the main steps to undergo:

How to Write an ApplAication Letter

Fasten Your Seatbelt (Preparation Stage)

Once you swallowed the admission criteria of the program, the next significant step is to get yourself prepared to contemplate the demands of your dream College. Trust our words! Whether you are enrolling or applying for a scholarship, you need to focus on bridging your skills with the target criteria for admission.

The best possible way to accomplish this it to pen down all your skills on the right side of any paper and University’s admission criteria – to the left side. This simple outline helps to gauge and range the gaps between skills and target criteria. When it comes to writing an application letter, it’s way more effective to assess your eligibility than jumping abruptly on the writing stage.

Let them Contact You

Here is the next step, and following this step will enhance the structure of the letter. Everyone wants to be in contact vicinity. Adding the required contact details in order to get contacted within the right frame of time indicates smooth procedures. Moreover, make it more convenient for your prospective employer or head of the college by adding the clear details of your current address.

Use of a letterhead with proper alignment is essential to shape your first impression long lasting. Annex your current specifications on the top of your application including name, phone number, postal and email address and your LinkedIn profile.

Read the instructions carefully

Accomplishing this stage emphasizes on reading the provided guidelines carefully. Ensure yourself that you are not leaving a room for failure at this point. There is no need to read between the lines – application letter writing is not rocket science. Instructions reflect that.

But, you are never limited to formal requirements. A successful application letter will always surpass the standard set by the officials. So, while it is important not to miss anything out – it’s also important to think outside of the box when you approach the next stage.

Writing the Application Letter

So, finally, you have got here. Keep in mind – it takes a minute to decide whether an applicant is worthy to consider or not. Your opening style is a point where selector takes the first glimpse into your profile. Application letters are required to be designed with a precise, yet persuasive style. Commence this word battle with your biographical information. That’s what the application letter introduction is. Catchy, personalized and specific.

Getting your application letter to shine can be a tough task. Thankfully, our writers got you covered. Feel free to order an application letter, done by professionals with our professional custom writing service.

The power of WHY

Do not let it fall off your mind – the details you provide mirror your personality in front of the selector. So, adding a declarative statement is not a bad idea – it may add to your significant interest about being enrolled. Convey the commission with ‘WHY’ you are excited about being associated with their studying program. Let your application show the valid reason that shaped your choice in opting this program for your graduate or post-graduate studies.

Enhance the application letter layout by using packed sentences, effective narrative, vivid verbs and adjectives that will shape a vocal image of yourself.

Obviously, the major portion of your application will embody a clear description of the reason ‘Why you should be chosen’. This may demand the encapsulation of your skills and qualities that you already possess – or those that you look forward to gaining from the program. Present explicit details of your chosen discipline, add references and background to the subject you want to pursue your degree in. Compare your cognitive knowledge of the subject, your skills and expertise to manifest your level of interest for the chosen area of studies.

Express your opinion about the decision – it will help to convince the selectors about your intelligence and confidence. Opt a carefully measured way of expressing yourself to display your critical skills.  The way you choose to show Interdisciplinary and linguistic proficiency will work as the key to academic proficiency.

The “Wrap Up”

So, by this stage, you’re done with presenting your strengths, experience, and reasons that made you qualify for the admission. It’s time to figure out the conclusion for your application letter.

The conclusive part of your application letter should hold your own thoughts and opinions regarding your dream College. Highlight how important this opportunity is for you. Don’t be shy – admit that you are motivated to change the world if given the opportunity. Your application letter should reflect your ultimate goals and desires.

Stop and Proofread

Glad that you have finally put up your things on the paper? Well, if yes, then hold on. Never undervalue the editing/proofreading stage. It is as important as the application letter itself. Sending the letter that’s full of grammar and/or format errors will get it straight to the garbage bin.

There is no denial to the fact that this is the most significant phase of writing an application. By proofreading, you may edit and remove the details that do not fulfill the criteria of relevancy. Refine your document by adding and subtracting information, grammar and spelling errors. Focus on the structure, layout, headings and most importantly the required preciseness that is needed to get the admission.

Application Letter Sample

Enrolling to a University can be the hardest challenge you’ve ever faced. Check out the application letter sample, completed by our writers. Link: Application Letter Sample: Master’s in Health Care

Application letter writing tips

Help Yourself with these Tips (Voice and Style & Rules)

The last but not the least, standing out from the crowd is a unique skill. Leaving behind the trails of the imponderable impression to make yourself noticed out of thousands is certainly not an easy task.  Writing an effective application letter requires some smart tips that adequately brings your destination within the reach.

Adopting an impactful and “stylish” writing can make your application letter unique. Beginning with a relevant quote will surely grab the attention of your reader. Bring stylistic variations in your written language. Employ lively and catchy tone of voice that can range your enthusiasm for getting the admission. Adhere to the formal language with explicit knowledge of your subject and purpose of admission.

Here are the must-do points for application letter writing:

  • Follow the structure (contact details, salutation, purpose, main body, conclusion)
  • Avoid embellished statements
  • Use formal and simple language
  • Avoid contraction and abbreviations
  • Use concise and precise information
  • Use single-spaced paragraphs

To crown it all, writing an application letter is considered an art for a specific purpose. As an applicant, you should be aware of the purpose – it will help to manifest his/her objective. A successful application letter will follow the outlined roadmap. It is divided into the different phases that go from identifying your own skillset to highlighting your expertise to qualifying for the admission.

To add to it, knowing the target criteria has its own importance in this phase. For an application, adherence to its formal structure and language by employing its rules heighten the chances of success. This could be accomplished by adopting the smart keys and tips of writing an effective application for getting admission in the desired program.

Check our Paper Writing Guide! It has tons of useful tips regarding academic writing!


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